Event Coordinator
Our client's Event Coordinators are thoughtful yet quick decision makers who oversee brand activations for highly visible and well-known brands, utilizing a high degree of attention to detail and exceptional project coordination skills.
The Event Coordinator isn’t afraid to get their hands dirty to make sure every detail is executed as promised, from start to finish. They need to be able to think strategically, make wise decisions, be flexible and resourceful, respond quickly to last minute changes, and help solve issues with minimal disruption to the client and guest experience.
This position requires the ability to effectively manage a variety of work, a passion for the fast-paced environment of event execution, and eagerness to learn and be part of a team.
Responsibilities
Our client's Event Coordinators are thoughtful yet quick decision makers who oversee brand activations for highly visible and well-known brands, utilizing a high degree of attention to detail and exceptional project coordination skills.
The Event Coordinator isn’t afraid to get their hands dirty to make sure every detail is executed as promised, from start to finish. They need to be able to think strategically, make wise decisions, be flexible and resourceful, respond quickly to last minute changes, and help solve issues with minimal disruption to the client and guest experience.
This position requires the ability to effectively manage a variety of work, a passion for the fast-paced environment of event execution, and eagerness to learn and be part of a team.
Responsibilities
- Coordinate multiple aspects of events and activation executions including pre-event timelines, vendor identification & management, logistics, production needs, shipments, etc.
- Draft and maintain event documents including run of shows, timelines, contact sheets, site maps, etc.
- Serve as the agency liaison and primary contact for events, representing and upholding agency standards when interacting with the client, the public and vendors
- Event and activation hands-on setup, executional accountability and tear-down Identify, schedule and coordinate on-site participation of local dignitaries, high profile individuals and temporary staffing including laborers and brand ambassadors
- Collaborate with internal stakeholders to understand project strategy and goals
- Demonstrate flexibility and adjust schedules, set-up, staffing and event plans on short or no notice
- Communicate with account services team and on-site client contact(s) during event
- Develop and provide timely event recaps with best in-class metrics to internal stakeholders
- Suggest to the event management team and incorporate best practices and creative and fresh thinking to enhance the branded guest experience
- Work with the agency account team to update budgets, track spending, and process payments
- Oversee organization and keep meticulous inventory of the clients' Events and Promotional Storage area
- Associates or Bachelor’s degree in Event Marketing, Communications or a related field 1 to 3 years of professional experience (retail or service industry management experience preferred, consumer event experience a plus)
- Flexible schedule with the ability to travel and work early mornings and weekends
- Valid driver’s license and a reliable, insured vehicle
- History of working with multiple internal and external resources to accomplish proven results
- Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) and social media channels
